Japan Association for Behavioral and

Cognitive Therapies-(JABCT)-

By-Laws

Approved by Initial Membership Meeting in February 6th 2012

 

1. Establishment

The Japan Association for Behavioral and Cognitive Therapies (JABCT) is hereby established (hereafter referred to as “the Association”) under the General Incorporated Associations and General Incorporated Foundations Act of Japan and may carry on business throughout Japan and elsewhere, as provided by law.

2. Mission

The general mission of the Association is “Advancing the science and practice of behavioral and cognitive therapies (BCT or CBT)”.

3. Goals and Purposes

The goals and purposes of the Association are:

(a ) To develop, maintain and apply standards for eligible practitioners of CBT by providing an opportunity for members who meet the training standards and other criteria to obtain an appropriate credential.

(b ) To encourage and assist in training in CBT.

(c ) To foster the professional development of students engaged in the study of CBT and related concepts.

(d) To disseminate information about and provide training for CBT by organizing conferences, courses, workshops or by other means.

(e ) To promote scientific research in CBT and related concepts.

(f.) To provide a forum for discussion of matters relevant to CBT among members of all helping professions.

(g ) To educate and inform the public about CBT and its/their availability.

(h) To organize the printing, publication and circulation of a Journal, Newsletter or other publications containing articles, information and news relating to CBT.

(i ) To establish principles and practices to maintain the financial integrity of the Association.

(j ) To promote the Association and its membership nationally and internationally via affiliations and collaborations.

(k ) To make representation, to establish and maintain liaisons with public and professional bodies, and to advocate in relation to matters pertaining to CBT and to the Association.

(l.) To co-operate with other organizations operating with similar intent through exchanges of information and advice.

m. To undertake other activities from time to time that may be necessary to further the goals of the Association.

4. Membership Eligibility

(a.) Membership in JACBT is open to a wide range of professionals, students and organizations who support the aims of the Association, and whose background is acceptable to the Board of Directors.

(b.) Application shall be made on a form prescribed by the Association, compliance with the eligibility criteria as may be set for a particular category of membership and payment of any required application or other fees.

(c.) Any member of the Association may withdraw at any time in a letter or electronic communication to the Chair of the Membership Committee.

5. Categories of Membership

The following categories of membership are hereby created:

a. Regular Member- A Regular Member is an individual who is an independent practitioner in any health discipline, or who has research or other expertise that is recognized in the membership criteria, with interest and/ or expertise in cognitive and behavioral therapies. The requirement to meet the above criteria may be waived by the Board of Directors, on recommendation of the Membership Committee. Regular members shall be assessed an annual fee, which may include differential rates for members who live outside of Japan. Regular members are eligible to vote in all meetings of the Association, and to hold office in the Association.

b. Fellow- A Fellow is a Regular Member of the Association, who has made a significant contribution to the advancement of the field of cognitive and behavioral therapies. The Status of Fellow shall be awarded by the Board of Directors, on the recommendation of the Membership Committee. Fellows shall be assessed an annual fee, which may include differential rates for Fellows who live outside of Japan. Fellows are eligible to vote in all meetings of the Association, and to hold office in the Association.

c. Student Member- A Student Member is an individual who is registered in a university or comparable professional program that has the aim of graduating an independent practitioner or researcher, and that provides opportunities to develop expertise in the area of cognitive and behavioral therapies. Annual verification of student status is required to maintain Student membership. Student members shall be assessed an annual fee, which may include differential rates for Student members who live outside of Japan. Student members are not eligible to vote in meetings of the Association.

d. Affiliate Member- An Affiliate Member is either an individual who is not eligible for one of the above categories of membership, or an organization or association that wishes to affiliate with the Association. Affiliate members must support the aims of the Association. Affiliate members shall be assessed an annual fee, which may include differential rates for Affiliate members who live (or operate, in the case of an organization) outside of Japan. Affiliate Members are not eligible to vote in meetings of the Association.

6. Certification

The Association endorses the principle that optimal practice of cognitive and behavioral therapies requires training, and supervision. The Association also endorses the principle that members of the public will be best served by practitioners who are recognized by an independent group as having the requisite training and skills to provide services. With these principles in mind, the following categories of credentialing are created:

a. Certified Member or Fellow- A Certified Member or Fellow shall be a Regular Member or Fellow of the Association, who presents evidence to the Certification Committee satisfactory evidence that he or she:

i. )Is an individual who is licensed to provide independent practice related to cognitive and behavioral therapies in the jurisdiction in which he or she resides or is employed.

ii. )Meets the training and supervision eligibility criteria established by the Certification Committee.

iii.) Holds current legal liability insurance in the jurisdiction in which he or she resides or is employed, or is exempt from this requirement under local statutory authority.

b. Certified Trainer- A Certified Trainer is a Certified Member or Fellow, who presents evidence to the Certification Committee satisfactory evidence that he or she:

i. )Is an individual who has practiced in the field of cognitive and behavioral therapies as a Certified Member or Fellow for a period of at least 5 years,

ii. )Meets the training and supervision eligibility criteria for a Certified Trainer established by the Certification Committee,

iii.) Holds current legal liability insurance in the jurisdiction in which he or she resides or is employed, or is exempt from this requirement under local statutory authority.

c. Certified Members, Fellows, and Trainers shall be assessed an annual fee, which may include differential rates for members who live outside of Japan. Certified Members, Fellows and Trainers are eligible to vote in all meetings of the Association.

7. Censure, Suspension and Revocation of Membership

Any member of the Association may be censured, or have their membership suspended or revoked for cause, including failure to pay any prescribed fees, violation of the Association’s bylaws or rules, behavior that is judged to reflect negatively on the Association, or if the member fails to maintain any essential criterion for a particular status of membership.

(a.) Certified Members and Fellows will lose their Certified status if they lose the ability to conduct independent practice, whether that loss of ability is due to retirement, disciplinary action with the member’s jurisdiction, mental or physical infirmity, alcohol or substance abuse, or other reason.

(b.) Suspension and revocation of membership shall be made by the Membership or Certification Committee, as appropriate, on receipt of sufficient evidence.

8. Board of Directors

The Association shall be managed by a Board of Directors, comprised of a minimum of three Directors. The number of directors shall be determined from time to time by a majority of the directors at a meeting of the board of directors and sanctioned by an affirmative vote of at least two-thirds (2/3) of the votes cast in favor of the resolution at the Annual General Meeting. All members of the Board of Directors must have attained at least 20 years of age, and must have the capacity under law for make contracts.

(a.) The membership of the Board of Directors shall normally be composed of the following Directors:

i.) President- The President shall be a regular or Certified Member or Fellow of the Association, who is in good standing, and who is elected into the office by the largest number of voting Members and Fellows in an Election. The term of the President will normally be one calendar year.

ii.) President-elect- The President-elect shall be a regular or Certified Member or Fellow of the Association, who is in good standing, and who is elected into the office by the largest number of voting Members and Fellows in an Election. The President-elect shall fill the position of the President on the expiration of the President’s term, or if the President is unable to fulfill his or her term. The term of the President-elect will normally be one calendar year.

iii.) Past- President- The Past- President shall be a regular or Certified Member or Fellow of the Association, who is in good standing, on completion of his or her term as President. The term of the Past- President will normally be one calendar year.

iv.) Secretary- Treasurer – The Secretary- Treasurer shall be a regular or Certified Member or Fellow of the Association, who is in good standing, and who is elected into the office by the largest number of voting Members and Fellows in an Election. The Secretary-Treasurer is responsible to maintain the custody of the corporate seal. The term of the Secretary- Treasurer will normally be three calendar years.

v. )Membership Chair – The Membership Chair shall be a regular or Certified Member or Fellow of the Association, who is in good standing, and who is elected into the office by the largest number of voting Members and Fellows in an Election. The duties will include chairing the Membership Committee. The term of the Membership Chair will normally be three calendar years.

vi. )Credentialing Chair – The Credentialing Chair shall be a Certified Member or Fellow of the Association, who is in good standing, and who is elected into the office by the largest number of voting Members and Fellows in an Election. The duties will include chairing the Credentialing Committee. The term of the Credentialing Chair will normally be three calendar years.

vii.) Member-at-Large- The member-at Large shall be a regular or Certified Member or Fellow of the Association, who is in good standing, and who is elected into the office by the largest number of voting Members and Fellows in an Election. The duties will be determined by the Board of Directors, as may be indicated from time to time. The term of the Member-at-Large will normally be three calendar years.

(b.) Vacancies- Except as stipulated above, the Board of Directors is empowered to appoint a qualified member of the Association to fulfil the duties of any member of the Board of Directors who cannot or will not complete the term of appointment. Such appointments can only be made until the timing of the next election of members of the Board of Directors.

(c.) Removal of a Director- Except as stipulated above, a Director may resign by providing a written or electronic communication to the other members of the Board of Directors. A Director may also be removed from office by a vote of the majority of the remaining members of the Board of Directors. Acceptable reasons to remove a Director include the inability to fulfill the duties of the position, behavior that is inconsistent with the mission of the association, or loss of membership in the Association.

9. Representation

In order to represent the linguistic and cultural heritage of Japan, as well as the importance of different professions, the following representation is required.

a. )To the extent possible, at least two members of the Board of Directors will hold Outside phone status, and at least one Presidential officer will hold Outside phone status.

b. )To the extent possible, different professions will be represented on the Board of Directors.

10. Meetings of the Association

(a. )There shall be an Annual Meeting of Regular and Credentialed Members and Fellows, at a time and place determined by the Board of Directors. Notice of the Annual Meeting must be provided at least 30 days to all eligible members and fellows, either by mail or electronic communication. A quorum at the meeting shall be 5% of all eligible Members and Fellows to vote at that meeting. Members may not vote by proxy at an Annual Meeting of the Association.

(b.)Special Meetings of the Association may be called at the discretion of the Board of Directors, and must be called by the Board of Directors if there is a petition of at least 25% of Members and Fellows for such a meeting. Notice for a Special Meeting, as well as the content of the meeting, must be provided at least 30 days to all eligible Members and Fellows, either by mail or electronic communication. A quorum at the meeting shall be 5% of all eligible Members and Fellows to vote at that meeting. Members may not vote by proxy at a Special Meeting of the Association.

11. Meetings of the Board of Directors

(a.) Meetings of the Board of Directors shall be called by the President, at a time and place, and in a manner determined by the Board of Directors. Notice of the meeting must be provided at least 30 days to all members of the Board of Directors, either by mail or electronic communication, unless the requirement for this notice is explicitly waived by a majority of the members of the Board of Directors. A quorum at the meeting shall be 50% of the members of the Board of Directors. Members of the Board of Directors may not vote by proxy at a Meeting of the Board of Directors.

12. By-laws and Regulations

(a.) The Board of Directors is hereby compelled to ensure that the By-laws of the Association are maintained and upheld.

(b.)The business of the Association shall be conducted in accordance with the rules of the Act on General Incorporated Associations and General Incorporated Foundations Act of Japan.

(c.) By-laws may only be amended at an Annual or Special Meeting of the Association, and with the approval of a 2/3 of voting members at that meeting. The Board of Directors may also conduct mail and/ or electronic (via email, web or other designated electronic means) ballots for the purpose of amendment of by-laws, but shall require the approval of at least 50% of all eligible voting members and fellows.

(d.) The Board of Directors is authorized to create regulations and to make decisions that are consistent with the By-laws of the Association, to manage the activities of the Association.

(e.) By-law amendments, repeals and additions shall come into force immediately at the conclusion of a vote to make such amendment, repeal or addition, unless a delayed implementation is specifically indicated in the motion to make the by-law change is required under section 146 of the General Incorporated Associations and General Incorporated Foundations Act of Japan.

(f.) The President and the Executive managing director of the Association have the authority to sign documents on behalf of the Association. Other members of the Board of Directors may also be given this authority, for the execution of specific activities or purposes.

13. Standing Committees

The following committees are hereby created as standing committees of the Association:

(a.) Membership Committee- This committee shall and maintain set criteria for membership for approval by the Board of Directors, and shall implement these criteria. The Chair of this committee shall normally be the Membership Chair of the Association. The terms of operations for this committee, including the number of other members of this committee, their manner of appointment and removal shall be approved by the Board of Directors.

(b.) Credentialing Committee- This committee shall and maintain set criteria for credentialing as a Credentialed member, Fellow or Trainer for approval by the Board of Directors, and shall implement these criteria. The Chair of this committee shall normally be the Credentialing Chair of the Association. The terms of operations for this committee, including the number of other members of this committee, their manner of appointment and removal shall be approved by the Board of Directors.

(c.) Finance Committee- This committee shall maintain the financial records of the Association, and shall report these to the Board of Directors and the membership of the Association on a regular basis. This committee is also responsible for the preparation of a budget for the Association. The Chair of this Committee shall normally be the Secretary-Treasurer of the Association. The terms of operations for this committee, including the number of other members of this committee, their manner of appointment and removal shall be approved by the Board of Directors.

(d.) Communications Committee- This committee is responsible for the communications within the Association, potentially including newsletters, email communications, web sites, and other means of communication that may be required by the Board of Directors. The Chair of the Communications Committee will be appointed by the Board of Directors, and will normally be 3 years, and may be renewed. The terms of operations for this committee, including the number of other members of this committee, their manner of appointment and removal shall be approved by the Board of Directors.

(e.) Conference Committee- This committee is responsible for the organization and hosting of regional and/ or national conferences of the Association, subject to approval of the Board of Directors. The Chair of the Conference Committee will be appointed by the Board of Directors, and will normally be 3 years, and may be renewed. The terms of operations for this committee, including the number of other members of this committee, their manner of appointment and removal shall be approved by the Board of Directors.

14. Ad hoc Committees

The Board of Directors is hereby empowered to establish ad hoc committees from time to time, to further the goals of the Association. Such committees will be reported to the membership of the Association. Ad hoc are only allowed to exist for a period of three years, after which they shall be disbanded or else considered by the Board of Directors for a Bylaw amendment and status as a standing committee of the Association.

15. Compensation

No Director, officer, or committee member shall receive compensation for services rendered in that capacity.

16. Finances and Audit

(a.) The fiscal year of the Association shall be the calendar year, which is January 1 to December 31.

(b.) The Board shall not commit the Association to any financial obligation in excess of its current financial resources.

(c.) No officer, Director, committee or member shall expend any funds not provided in the approved budget, or spend any funds in excess of the budget allotment, except as approved by the Board of Directors.

(d.)The financial records of the Association shall be subject to an annual audit, the results of which will be presented at the Annual General Meeting.

(e.) The auditor for the coming fiscal year shall be appointed at the Annual General Meeting of the Association, with the provision that he/ she shall not be a member of the Board of Directors, nor an officer or employee of the Association.

17. Limits of Liability and Indemnification

(a.) The Association shall indemnify and save harmless any officer, director, employee or committee from any claims and legal expenses that may arise out of or pertain to any act or omission of such person on behalf of the Association, except in the case of criminal, wanton or grossly negligent conduct, provided that the affected person provides prompt written notice of the assertion of such a claim, and cooperates with the Association and its insurer in opposing and defending against such claim.

(b.) The Association waives any claims it may have against and officers or directors for damages to the Association which may arise out of or pertain to any act or omission of such persons, except those clams which may arise out of or pertain to the intentional doing of an unlawful act by such persons.

18. Dissolution

This Association may be dissolved by a majority vote of members in attendance at an Annual General Meeting. In the event of the dissolution of the Association, any assets that remain after the satisfaction of all outstanding debts and liabilities shall be given or distributed to a charitable institution and/ or not for profit organization that has goals and objectives as near as possible to those of the Association.

 

 

Notice: This By Laws is  modified and  translated version from Japanese original. 

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